Shared vehicle management for SMEs, nonprofits and associations
Your team shares vehicles. Co-oto makes sure everyone knows who has the van, when it's available, and how much each trip costs — without spreadsheets, WhatsApp groups, or expensive fleet software.
Does this sound familiar?
Nobody knows who took the van. The paper sign-out sheet is lost. Half your team books through WhatsApp, the other half just grabs the keys. And at the end of the month, figuring out mileage and costs is a puzzle no one wants to solve.
Most fleet management tools are built for companies with 50+ vehicles and charge hundreds per month. That's overkill when your association has two vans and twelve volunteers. Co-oto was designed specifically for organizations like yours — small teams that share a few vehicles and need a simple way to coordinate.
Who uses Co-oto Teams?
Associations and nonprofits
Your organization owns a van or a few vehicles used by staff and volunteers for fieldwork, events, deliveries, or community programs. Co-oto replaces the paper logbook and the "who has the keys?" group chat with a shared booking calendar everyone can access from their phone. Each driver logs mileage and trip purpose — giving your board clean data for reporting and budgets.
SMEs and small businesses
Your company has pool vehicles for client visits, site inspections, or inter-office travel. Instead of an email chain every Monday to sort out who needs the car, everyone books directly in the app. Managers get a web dashboard with statistics per vehicle and per driver, plus Excel exports for accounting.
Craftsmen and trade professionals
You share a utility vehicle or work van between partners or employees. Materials pickups, job site visits, supplier runs — everyone needs the vehicle at different times. Co-oto's calendar prevents scheduling conflicts and the digital logbook tracks every trip so you can allocate costs accurately.
Small teams and startups
You have one or two shared vehicles and no time for administrative overhead. Co-oto takes 10 to 15 minutes to set up. Add your vehicles, invite your team — done.
Shared calendar and booking system
A shared calendar accessible from any smartphone. Your entire team sees which vehicles are available and books in seconds — no double bookings, no confusion.
- Book a vehicle with departure and return times
- See availability at a glance across all vehicles
- Add notes about trip purpose or destination
Digital logbook and mileage tracking
Every trip is recorded with start and end odometer readings, timestamped by driver. No more paper logbooks that get lost or forgotten in the glovebox.
- Quick odometer entry after each trip
- Full usage history per vehicle and per driver
- Notes for fuel stops, incidents, or vehicle condition
Web dashboard for managers
With Co-oto Teams, access everything from your browser. Check reservations, review usage statistics, and export data — without pulling out your phone.
The web dashboard is accessible after downloading the mobile app. Teams subscribers receive a link to access it.
How Co-oto compares
Most vehicle management solutions are built for large fleets and priced accordingly. Co-oto is built for organizations with 1–10 vehicles that need coordination, not enterprise logistics.
| Co-oto Teams | Per-vehicle fleet software | Enterprise fleet platforms | |
|---|---|---|---|
| Monthly cost | See pricing | Per-vehicle monthly fee | Enterprise pricing |
| Hardware required | No | Often | Yes |
| Designed for | Small teams, associations | Mid-size fleets | Large fleets (50+ vehicles) |
Why choose Co-oto?
No hardware, no installation costs
No GPS tracker, no OBD device, no key box to purchase and install. Co-oto runs entirely on the smartphones your team already has.
Affordable and predictable pricing
A flat monthly rate for up to 10 vehicles and 25 drivers. No per-vehicle fees, no hidden costs, no annual commitment required. See pricing.
Operational in minutes
Create your account, add your vehicles, invite your team. Most organizations are fully set up within 10 to 15 minutes.
Built for small organizations
Co-oto doesn't try to be an enterprise fleet management platform. It focuses on what small teams actually need: a shared calendar, a digital logbook, and clear cost tracking. Explore all Teams features.
Data you can use
Export your vehicle usage data to Excel for accounting, grant reporting, or board presentations. Every trip is timestamped, attributed, and includes mileage.
Frequently asked questions
Is Co-oto a fleet management system?
Not in the traditional sense. Fleet management platforms are built for companies with large fleets and include GPS tracking, route optimization, and compliance features. Co-oto is a vehicle coordination tool — it handles booking, scheduling, mileage tracking, and cost splitting for small teams that share a few vehicles. If you have 1–10 vehicles and need a simple way to organize who drives what and when, Co-oto is the right fit.
Do I need to install any hardware in my vehicles?
No. Co-oto works entirely through a mobile app (iOS and Android) and a web dashboard. There are no GPS trackers, OBD devices, or key boxes to buy or install. Your team logs trips and odometer readings directly from their phones.
Can I replace our paper vehicle logbook with Co-oto?
Yes. Co-oto's digital logbook records every trip with the driver's name, date, start and end odometer readings, and optional notes. You can export this data to Excel at any time for accounting, audits, or reporting. It's more reliable than paper — entries can't be lost, forgotten, or illegible.
How is Co-oto different from a shared Google Calendar?
A Google Calendar can show when a vehicle is busy, but it can't track mileage, record odometer readings, split costs, or provide usage statistics per driver. Co-oto is purpose-built for vehicle sharing — it combines scheduling with the logbook, trip history, and cost management features that a generic calendar app can't offer.
Is Co-oto suitable for associations and nonprofits?
Absolutely. Many associations use Co-oto to manage shared vans and vehicles used by staff and volunteers. The app is simple enough that volunteers can start booking immediately, and the digital logbook gives your board or treasurer clear usage data for budgets and reporting. It's far more affordable than fleet management tools designed for corporations.
What happens after the free trial?
After 21 days, you can choose to subscribe to Co-oto Teams or continue using the free features of Co-oto. There's no automatic billing — you decide if the Teams plan is right for your organization.
Can drivers who don't pay the subscription use the app?
Yes. Only one person (typically the fleet manager or organization admin) subscribes to Teams. All drivers download the free app and are invited to the group. They can book vehicles, log trips, and check availability at no cost to them.
The plan built for professionals
Up to 10 vehicles and 25 drivers. Shared booking calendar, digital logbook, web dashboard, detailed statistics, and Excel exports — everything your organization needs to manage shared vehicles.
21-day free discovery — No commitment