All the features your team needs to share vehicles
A shared booking calendar, a digital logbook, a web dashboard with statistics and Excel exports — everything runs from the smartphones your team already has. No hardware to install, no IT setup required.
Shared vehicles without the right tools create daily friction
When a team shares vehicles without a dedicated system, the same problems come up every week: double bookings, missing mileage records, unclear costs, and no one knowing where the car is. Spreadsheets and group chats don't scale — and enterprise fleet software is designed for companies with hundreds of vehicles, not a small team with a few vans.
Co-oto Teams solves this with purpose-built features for organizations that share 1 to 10 vehicles. Here's what's included.
Web dashboard for managers
Access everything from your browser — no app installation needed on your computer. The web dashboard gives fleet managers a complete overview of all vehicles, reservations, and driver activity in one place.
- View all reservations and upcoming trips across your fleet
- Review usage statistics per vehicle and per driver
- Export trip data and fuel records to Excel in one click
Manage up to 10 vehicles from one account
Whether your organization has one shared car or a fleet of vans, all vehicles are managed from a single Co-oto Teams account. Each vehicle gets its own calendar, logbook, and usage statistics — no separate subscriptions needed.
- Add vehicles in seconds — name, license plate, engine type
- Switch between vehicles with a tap — each has independent data
- One subscription covers all vehicles and all drivers
Your team
Admin
Manages vehicles & drivers
Driver 1
Books & logs trips
Driver 2
Books & logs trips
Up to 25 drivers per account
Invite your team in minutes
Add up to 25 drivers to your Co-oto Teams account. Only the admin subscribes — all drivers use the free app. Send an invite link and your team is ready to go.
- Invite drivers via a simple share link — no email setup needed
- Drivers sign up with their own account — the admin keeps full control
- Remove a driver at any time — their trip history stays in the logbook
Shared calendar — no more double bookings
Every driver sees real-time availability across all vehicles. Book a vehicle with departure and return times, add a note about the trip purpose, and the whole team knows the schedule instantly. No more WhatsApp messages asking "is the van free Thursday?"
- Real-time availability across all vehicles
- Optional admin validation before a reservation is confirmed
- Recurring reservations for regular routes or schedules
Digital logbook — every trip on record
Every trip is logged with the driver's name, date, start and end odometer readings, and optional notes. No paper logbooks that get lost, no illegible entries, no gaps. Your accounting team gets clean, exportable data.
- Timestamped entries attributed to each driver
- Automatic mileage calculation from odometer readings
- Notes for fuel stops, vehicle condition, or incidents
Excel exports and detailed statistics
Download your vehicle usage data in Excel format at any time. Use it for accounting, grant reporting, board presentations, or simply to understand how your fleet is being used. Statistics are available per vehicle, per driver, and per time period.
- Export trips, fuel records, and reservations to Excel
- Monthly statistics showing usage trends and cost breakdowns
- Filter by vehicle, driver, or date range
No hardware, no installation costs
Unlike traditional fleet management solutions, Co-oto runs entirely on smartphones and web browsers. Nothing to buy, install, or maintain.
No GPS tracker
Drivers log location manually when needed
No OBD device
Odometer entries are quick and manual
No key box
Your team manages keys as they already do
Frequently asked questions
What's the difference between Co-oto free and Co-oto Teams?
The free version of Co-oto lets you share a single vehicle with up to 5 people — perfect for families or neighbors. Co-oto Teams unlocks multi-vehicle management (up to 10 vehicles), support for up to 25 drivers, a web dashboard with detailed statistics, and Excel exports. It's designed for organizations that need oversight and reporting, not just basic sharing.
Who needs to pay for the Teams subscription?
Only one person — typically the fleet manager, office manager, or organization admin. All other drivers download the free Co-oto app and are invited to the group. They can book vehicles, log trips, and check availability at no cost.
Is there a desktop app or do I need to use my phone?
Co-oto Teams includes a full web dashboard accessible from any browser on your computer. You can manage vehicles, review reservations, check statistics, and export data without using your phone. Drivers primarily use the mobile app (iOS and Android) for day-to-day bookings and trip logging.
Can I export data for my accountant or auditor?
Yes. Co-oto Teams lets you export all trip data, fuel fill-ups, and reservations to Excel files. Each export includes driver names, dates, odometer readings, mileage, and trip notes — everything your accountant needs for expense reporting, grant accounting, or audit documentation.
Can I try Co-oto Teams before subscribing?
Yes. Every new account gets 21 days of free access to all Teams features. No credit card required. After the discovery period, you choose whether to subscribe or continue with the free version.
How many vehicles and drivers can I manage?
Co-oto Teams supports up to 10 vehicles and 25 drivers per account. Each vehicle has its own calendar, logbook, and usage statistics. All vehicles are managed from a single account — no separate subscriptions per vehicle.
Discover Co-oto Teams free for 21 days
Up to 10 vehicles and 25 drivers. Web dashboard, shared calendar, digital logbook, statistics, and Excel exports — everything your organization needs.
21-day free discovery — No commitment